a.k.a.® Disposition Management

a.k.a.® Disposition Management manages the compilation and publication of records retention and disposition schedules. a.k.a.® is rich in functionality and is particularly easy to use.

First released in 2002, a.k.a.® is a proven tool with over 300 user organizations worldwide

a.k.a.® Disposition Management is fully integrated with all other a.k.a.® functionality.


  • Schedules Supported
  • Editing Tools
  • Import Options
  • Export Options
  • Publication to the Web
  • Reports
  • Database Security
  • Technical Information
  • Upgrades
  • Software support


    • Schedules Supported

    a.k.a.® fully supports the development of retention schedules in accordance with ISO 15489 methodologies including DIRKS:

  • Linking of retention classes to the Business Classification Scheme(function and activities).
  • Linking of retention classes linked to sources, citations and stakeholders
  • Provides a suite of XML based reports for submission to archives authorities and records regulators
  • Supports transaction analysis for the identification of record types and development of retention classes

    • a.k.a.® also supports series based and legacy schedules.

    a.k.a.® can be extensively customized to suit most organizations.


    Editing tools

    Every effort has been made to make editing in a.k.a.® as fast and painless impossible. a.k.a.®'s easy to use editing tools include:

  • Term linking via point and click
  • Multi term select
  • Right mouse editing tools
  • Keyboard shortcuts
  • Inbuilt spell check software for global spellcheck and on saving


    • Import options

    a.k.a.® imports retention schedules and records inventories from multiple sources including:

  • XML - suits most modern eCM systems
  • CSV - suits most legacy databases
  • ASCII
  • eCM software including Objective, eDOCS, RecFind and TRIM
  • Keyword AAA formats (including Keyword for Councils)


    • Export options

  • a.k.a.® can output retention schedules from a single source to almost any RIM system using generic outputs in XML, CSV or TXT.
  • a.k.a.® retention schedules have been deployed into Documentum, eDOCS, FileNet, Interwoven, Objective, Open Text, Oracle, and TRIM systems.
  • Customised data exchange tools enable export of retention schedules to specific RIM systems such as TRIM and eDocs.
  • a.k.a.® Integration tools enable ongoing transfer of retention schedules into TRIM.


    • Publication to the web

    a.k.a.® enables users to publish their retention schedules to the web.

    The a.k.a.® web output is a fully searchable, interactive schedule, linking retention classes to taxonomies, sources and citations, and enabling navigation using all of the links between entities in a.k.a.®.

    a.k.a.® comes with a range of HTML templates with which you can customize to the look, feel and functionality of your online retention schedule.


    Search facilities

    Search facilities within a.k.a.® enables compilers to quickly search across the entire database. a.k.a.® provides:

  • Searching across all terms and metadata
  • Filtered searches
  • Saved searches
  • Search and replace


    • Reports

    a.k.a.® delivers a comprehensive range of reports. Inbuilt reports can be customized to meet users requirements, previewed onscreen, and published into a range of formats including PDF, RTF, Text and HTML.

    The XML report generator uses XSL style sheets and publishes directly into MS Word, supporting user customization. Synercon also provides a customization service to develop report templates.


    Database security

    All a.k.a.® databases are password protection enabled.


    Technical information

  • a.k.a.® is available as standalone or client server (network) licenses
  • a.k.a.® databases can be generated into either MS QSL or the MS Jet engine
  • a.k.a.® was developed using Visual Basic
  • a.k.a.® will operate within Windows 98, NT, 2000, XP, Vista and Windows 7
  • a.k.a.® is delivered on-line or in a Media Kit


    • Upgrades

    a.k.a.® is under continuous development and new releases are issued on a regular basis. Participation in the Upgrade and Support Program (USP) ensures that our users are kept up-to-date with the latest developments.

    Minor releases (within a version number) are available to licensed users free of charge and can be downloaded from the internet.


    Software support

    Synercon provides extensive support to our client base through a range of mechanisms including:

  • Online help
  • Error logging
  • Email, telephone support
  • a.k.a.® aka training program
  • Tutorials and help cards

    • You can purchase a.k.a.® directly from Synercon or from our team of resellers who can demonstrate, train and provide consulting support as required.